Program Instructions

SciDAC 2010 Instructions for Conference Poster and Manuscript Preparation

Electronic copies will be posted at (http://computing.ornl.gov/workshops/scidac2010/agenda_posters.shtml) as they are made available. Please send electronic copies of posters to Jeff Kuehn (kuehn@ornl.gov).  You may use jpeg or pdf formats for the electronic copy. The electronic copy is only for posting on the web; you are responsible for printing your own poster and bringing it to the conference for display.

For best results in sending electronic copies, use the ORNL file upload system (send files to kuehn@ornl.gov)

Shipping instructions for posters

If you are shipping your poster to yourself at the hotel, the address to use is:
Guest: YOUR NAME HERE (or the name of the person to accept it)
The Chattanoogan Hotel and Conference Center
1201 South Broad Street Chattanooga, TN 37402
include "ATTN: for SciDAC Conference" so the hotel will hold it to be picked up by the person whose name is listed as the hotel guest.

Poster Size

Easels, foamcore backing (30” x 42”), and clips will be furnished.

Poster sessions will be held Monday and Tuesday evenings (different posters on each night). Poster presenters are expected to be present and available for discussion during the entire evening session.

Poster Papers

Poster presenters are expected to provide a five-page paper for the conference proceedings. These will be reviewed by the Organizing Committee and published both in hardcover and online.

Deadlines:

  • May 20: The official title of your talk or poster is due to the session chair by May 20 in order to be included in the printed program.
  • June 25: Papers are due June 25 to the session chair
  • July 15: Final revisions (after comments from reviewers) are due July 15.

Preparing your paper for the proceedings

Authors are asked to prepare their papers using Microsoft Word or LaTeX2e.  Margins should 1.25 inches on the left and one inch top, bottom, and right.  Use Times New Roman 12 pt. font (LaTex is roughly 11 pt. equivalent). Please use single-spaced, one-column, fully-justified format for the text body; indent authors and abstract one inch; references should be numbered, APA format.  Images and photos should be at least 300 dpi .jpg files to reproduce well. 

Authors should supply their papers directly to their conference session chair who, after peer review/required revisions, will submit the paper to be published.

  • Invited speakers: 10-15 pages
  • Poster presenters: 5 pages

Send your paper to your session chair by email or file upload.  You are encouraged to also bring a printed copy and a CD containing the electronic file with any multimedia files to the conference.

Questions regarding manuscript preparation may be submitted to Debbie McCoy at mccoydd@ornl.gov.